Enter Other Repair Order Information

There are other items in the Repair Order page can be entered such as: notes, customer PO number, the location this repair is being charged to, and others.

To enter or select other RO items, from the Repair Order page,

1. In the Customer PO# field, type a customer PO number if the repair is rebillable and the customer requires a PO.

2. In the Charge Loc field, type a four-digit location code if the vehicle is a foreign vehicle and the charge location is different from yours.

3. In the Penske App # field, type the approval code for service, if appropriate.

The Penske approval number is obtained from the area maintenance manager or from the Consumer Rental Department for one-way vehicles.

4. In the Accident # field, type the accident report number if this service is the result of the vehicle being in an accident.

5. In the Oil Quantity field, type the quantity of oil used.

The Oil Quantity field must be filled in before the completion of the RO.

6. In the Sub Unit field, type the substitute vehicle number, if applicable.

7. In the Priority field, type a priority number from 1 to 99, if applicable.

Priority is a good way to organize your ROs.

8. In the Sep. Inv Cd field, type the code.

9. Check the Foreign Sub Unit box if the substitute vehicle is a foreign (non-Penske) vehicle.

10. Check the Capitalized box if this service will cause an improvement to the vehicle and can be considered a capital expenditure (the entire RO will be capitalized).

If the RO is for regular maintenance it is not a capital expenditure.

11. Check the Road Call box if the vehicle was towed to the Penske facility or Penske went on a road call to repair the vehicle.

12. Check the Off-site box if the repair was performed off-site,.

13. In the job Qty field, type the number of times this item or repair is needed, if greater than 1.

14. Click the following option boxes for the items that apply:

· Regular Maint.

· Warranty

· Rebill

· Incident (code 57, $500 or less with no other party involved)

· Accident (code 61, more than $500 or another party involved)

· Special (code 60)

Note that the Warranty box is gray and Rebill is selected if you select either Incident or Accident.

15. Check the Repetitive box if this is a repetitive repair.

16. In the Labor Rebill field, type the rebill labor rate, if applicable.

17. In the Parts Rebill field, type the parts rebill rate, if applicable.

18. Click the Save button.